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Voluntary notification

Besides mandatory notifications, a large number of formulations are also submitted to BfR on a voluntary basis. In particular smaller firms pass on formulations for the purposes of emergency advice to the poison information database as a precautionary measure. BfR treats these data confidentially in the same way it does mandatory notifications. It regularly passes them on to the poison information and treatment centres of the federal states.

Products may be notified electronically or using the forms provided in the German Poison Information Regulations (Giftinformationsverordnung – GiftInfoV).

Electronic product notifications

All product notifications can be submitted to BfR in electronic form.

For submitting an electronic notification, a BfR company code is required. The latter can be obtained from BfR on request in writing (email is also acceptable). A corresponding form is available for downloading in the Documents section at the bottom of this page. The data to be specified include:

• Company name
• Complete address, and
• Person to be contacted in cases of emergency

Electronic product notification using the XProductNotification exchange format

Notifiers may read out their data from an existing database and generate a notification file in the XProductNotification format, using their own software.

For companies unable to generate an XML file, BfR has developed electronic notification assistance in the form of an Excel file (defined columns) including a macro to generate the XML exchange format (XML file), and a user manual.

Documents provided by BfR for all product notifications in the ZIP archive (XProductNotification.zip) in the section on the right side and at the bottom of this page include

• Definition of the XProductNotification format (XProductNotification.xsd)
• Description of the format (XProductNotification_Data_Exchange_Format.pdf)
• Notification assistance Excel file (XProductNotification_BfR.xls)
• Notification assistance Excel example (XProductNotification_BfR_example.xls)
• Notification file example (XProductNotification_BfR_example.xml)
• User Manual (XProductNotification_Acquisition_using_Excel.pdf)

Transmission of data for product releases

BfR has developed to transmit the data, a portal site with secure Internet connection.

You can also send data to BfR.

Address:

Bundesinstitut für Risikobewertung
Vergiftungs- und Produktdokumentation
Max-Dohrn-Str. 8-10
D - 10589 Berlin

E-Mail: produkt-meldungen@bfr.bund.de

Helpdesk

Renate Kolbusa
Tel.: +49-(0)30-18412-3902

Dr. Ronald Keipert
Tel.: +49-(0)30-18412-3912

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